- Serving Taxpayers Since 1993
- File In Person or Fully Virtual
- Year-Round Help, Not Just Tax Season
- Nonprofit & Church Specialists
- Flexible Refund & Payment Options
Each paycheck you write in Katy holds money that belongs to the federal government: the income tax you withheld plus both halves of Social Security and Medicare. On top of that, the Texas Workforce Commission expects a wage report and unemployment tax every quarter. We send in the money and the forms on each agency’s own timetable, so a busy week at your business does not turn into a penalty.
When You Need Payroll Tax Filing
Bring us in when deadlines begin to slide. Perhaps you write the checks yourself and the federal deposit keeps going out a week late. Perhaps the IRS mailed a notice about a missing 941, or the TWC says a quarter was never reported. Or nobody has ever told you which deposit schedule you are on. Each of these costs more the longer it waits, because federal deposit penalties grow with the number of days late.
We see this most with fast-growing businesses. Katy keeps adding new neighborhoods, from Cross Creek Ranch to Elyson, and the shops, clinics and service companies that follow them can go from one employee to ten in a year. A deposit schedule that fit a two-person payroll may not fit a bigger one, and a business that grows fast may have to deposit sooner than it did last year.
Our Payroll Tax Filing Process
Before each year starts, we look back at your prior payroll totals to set your deposit schedule. Then we make your federal deposits online, since the IRS says federal tax deposits must be made by electronic funds transfer. Form 941 goes in each quarter, and Form 940, the yearly federal unemployment return, goes in after the year ends.
On the Texas side, there is no state withholding return, because Texas has no income tax. What you do file is the TWC quarterly wage report. It lists each employee’s name, Social Security number and gross wages for the quarter, and it must be filed online. Tax is owed only on the first 9,000 dollars each worker earns in the year, as the TWC explains in its guide to reporting and figuring taxable wages. A report is still due in a quarter with no wages or no tax.
One Calendar for Both Agencies
The good news is that the two agencies line up. Federal Form 941 and the TWC wage report are both due by the last day of the month after each quarter ends: April 30, July 31, October 31 and January 31. Federal deposits run on their own clock, monthly or semiweekly, and the TWC tax is paid with each quarterly report. We keep all of it on one calendar for you, and when a date lands on a weekend or holiday, it moves to the next business day.
Payroll Tax Filing Cost in Katy
Your fee is set by the size of your payroll: headcount, pay frequency, deposit schedule, and whether we run the checks too. Back quarters that were never filed take extra hours to rebuild. You get the number up front, before any work begins.
Why Choose Us for Payroll Tax Filing
Our office has filed tax returns since 1993, and quarterly payroll reports are routine work for us. Since we can prepare your business return as well, the wage figures on your 941s and on that return come from the same records. When the IRS or TWC writes to you, we help you understand the letter and respond. Find us on Kingsland Boulevard six days a week, any month of the year, or work with us online.
These filings are one part of full payroll runs for Katy small businesses.
Common Questions
Who pays the Texas unemployment tax, me or my employee?
You do. Texas unemployment tax is an employer tax. Nothing comes out of the worker's check for it, and there is no state income tax to withhold either.
I missed two quarters of TWC reports. Can I still file them?
Yes. File the missing reports as soon as you can, even if no tax was due. We gather your payroll records for those quarters, prepare the reports and help you pay what is owed.