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- Year-Round Help, Not Just Tax Season
- Nonprofit & Church Specialists
Most Cincinnati business owners did not open a business to match bank statements at eleven at night. Still, the books have to get done, and when they slip, tax season turns into a hunt for receipts. Maybe you tried a spreadsheet or a free app and gave up by March. We keep your books every month or every quarter, so your bank balance makes sense, you know if you are making money, and your tax return starts from clean records instead of a shoebox.
What Bookkeeping Problems Do You Have?
Some signs are easy to spot. Your bank balance never matches what you think you have. You cannot say if last month made money or lost it. Personal and business spending sit in the same account. A lender or landlord asked for a profit-and-loss report, and you had nothing to send.
Other signs show up later, at tax time. Your preparer has to rebuild the whole year from bank statements. Deductions get missed because nobody wrote down what a charge was for. Here in Cincinnati, the city taxes business net profit at the same 1.8% rate it charges on wages, so a messy year can mean a late or wrong city return and a letter from the city months later.
Doing it yourself works for a while. It usually breaks down once you add a second bank account, a business credit card or your first employee. Each one is another place for numbers to go missing, and catching up later takes far longer than keeping up.
Our Bookkeeping Services
The heart of what we do is regular bookkeeping, done monthly or quarterly. Each period we reconcile your bank accounts. That means we match every deposit and payment in your books to your bank statement until the two agree. We post and clean up the entries in your general ledger, which is the master record of every dollar in and out. Then we prepare an income statement, which shows what you earned and spent, and a balance sheet, which shows what the business owns and owes. You get both reports, and you can call us with questions about them.
If your books are months or years behind, start with Bookkeeping Cleanup & Catch-Up. We work through old statements, sort every transaction and bring the books current so you can file. When a bank, landlord, grant source or church board wants to see your numbers, Financial Statement Preparation turns your records into clear reports they can read. If you are starting from scratch, we set up a simple chart of accounts as part of your first month, so every transaction after that lands in the right place.
Many owners mix and match. A common path is a cleanup first, then monthly bookkeeping after that, with financial statements whenever someone asks for them. The IRS guide to starting a business and keeping records calls your business checkbook the main source for your books and says to reconcile it every month. That is the habit we keep for you, so you do not have to.
Bookkeeping for Cincinnati Homes and Businesses
We keep books for small business owners, self-employed people, and churches and nonprofits across the west and north side. Clients come to us from College Hill, Mount Airy, Finneytown, Colerain Township, Roselawn and Bond Hill, and many others send everything online.
Ohio tax rules give clean books extra weight. In 2025, Ohio raised the Commercial Activity Tax exclusion to six million dollars in gross receipts, so most small businesses no longer owe the CAT at all. You still need a clear record of your gross receipts to show where you stand, and an old CAT account may need to be closed the right way instead of left open. That gross receipts number comes straight from your books.
The city return works the same way. Cincinnati’s net profit tax is figured from your profit for the year, so the city return is only as good as the books behind it. When we keep the books, we already have the number we need to file it.
Why Choose Us for Bookkeeping
We have prepared tax returns in Cincinnati since 1993, so we keep your books with the tax return in mind. That means categories that line up with your return, owner draws kept apart from expenses, and year-end numbers ready when we sit down to file. The same office can handle your bookkeeping, your payroll and your tax return, so nothing falls through the cracks between three different firms. We are open Monday through Saturday all year, not just in the spring. You can meet us on North Bend Road or do the whole thing online, and many of our clients have stayed with us for more than ten years.
Bookkeeping is one part of the work done at our Cincinnati tax office on North Bend Road.
Our Bookkeeping Services
Bookkeeping Cleanup & Catch-Up
We sort months or years of old transactions and bring your books current so you can file.
Financial Statement Preparation
A clear income statement and balance sheet for your bank, landlord, board or grant application.
Common Questions
Should my books be done monthly or quarterly?
Monthly works best if you have employees, carry inventory or move a lot of money through your account, because problems get caught while they are still small. Quarterly can be enough for a small service business with few transactions. We look at your numbers and help you pick.
What do you need from me each month?
Usually your bank and credit card statements, plus a note or receipt for anything unclear, like a large check or a cash withdrawal. Many clients send these online. We reach out when a charge needs an explanation.
Will my books be ready for my business tax return?
Yes, that is the point. Because we also prepare business and personal returns, your year-end income statement and balance sheet are built to feed straight into the return. You will not have to rebuild the year in March.